I work in accounting at a mid-size DFW company. About 50 employees, privately owned. I have been here for 3 years. The pay is decent and the work-life balance is good. I was content.
Six weeks ago, I was reconciling accounts and found a discrepancy. About $45,000 was moved from the company operating account to a vendor account I did not recognize. I looked up the vendor. It is an LLC registered in Texas. The registered agent is my boss — the CFO.
I thought maybe it was a consulting arrangement or something legitimate that I was not aware of. So I dug deeper. Over the past 18 months, approximately $280,000 has been moved to this same vendor in irregular amounts — $15K here, $40K there, $25K another time.
There are no invoices for these payments. No contracts. No approval chain. The payments were coded to a miscellaneous expense category that does not get line-item reviewed.
I am 95% certain my boss is embezzling from the company.
Here is why I have not reported it:
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The company owner trusts the CFO completely. They have been friends for 20 years. If I report this and the owner sides with the CFO, I am fired.
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Texas is an at-will employment state. I can be terminated for any reason.
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I have a mortgage. Two kids. My wife is in graduate school. I cannot afford to lose this job.
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If I am wrong — if there is a legitimate explanation I am not seeing — I have just accused my boss of a felony and my career at this company is over.
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If I am right and I report it internally, the CFO controls the financial systems. He could alter records before anyone investigates.
I have quietly made copies of everything. Statements, transaction records, the LLC registration from the Texas Secretary of State website. Everything is stored on a personal drive at home.
I know what the right thing to do is. I also know what the safe thing to do is. And right now they are not the same thing.
Anonymous for very obvious reasons.
CPA in DFW here. This is textbook embezzlement. You need to consult a whistleblower attorney immediately, not your company's HR, not the owner directly. An attorney can advise you on protections under Texas and federal law. Many work on contingency for fraud cases. Do not go internal with this.